PFS Board Meeting Minutes, June 15, 2016

Board Members Present: David Ingerson, Dick Hamlet, Corinne McWilliams, Will Newman II, John Kellermann

David Ingerson called the meeting to order at 7:14 pm.

Last meeting's minutes were approved as amended.

Treasurer Report

Will presented summary Balance Sheet & Programs for April, will have May in about a week. He explained why refunds are shown as negative income, etc. He will check bank statements against reports for possible discrepancies.

Concert Committee

David counted 10 members at last meeting. Lynn Dingler mentioned 2 possible new members. He said they now have a 3 or 4 member subcommittee that contacts artists for availability, then asks who on the concert committee wants to produce. September and October are tentatively booked.

Lynn has not yet met with St. David of Wales to negotiate a contract, wants to pay no more than $300 per night based on difficulties last year such as surprise disappearance of chairs and sound system the night of a concert.

Will drafted a charge from the board of expectations for the concert committee. Dick moved we approve, Corinne seconded, approved unanimously.

Charge from the PFS Board of Directors to the Concert Committee

The purpose of the Concert Committee is to provide concerts of folk music and related activities to the general public. It is desired by the Board that the concerts break even at the conclusion of a season, although not necessarily for every concert. The Committee is encouraged to draw from local, regional & national artists in any mix, and the concerts can be scheduled with any artist(s), in any venue, on any dates that the Committee feels best works to fulfill this charge.

Board discussed and decided we need 2 email groups for contacting the concert committee: bookings and concerts. Dick will implement.

Membership

John is working on a semi-annual membership report, presented preliminary counts, suspects that his query of new members may not be counting those who joined online, will check. Member discounts at concerts and Singtime discussed. All agreed that checking member status at concerts would be unwieldy, but Dick will modify Singtime registration process to require current membership for discount.

Website changes/design

Dick's new 2-level page menu works for most browsers, fails on Dave Mongeau's tablet and old versions of Internet Explorer. John suggested default index pages with hard links to sub-pages for browsers that don't show the pop-out sub-menus. Link to JoeJots.php from newsletter page was accidentally deleted, will be restored. Dick mentioned problem with bad mailto links when using portlandfolklore.org or www.portlandfolkmusic.org to connect to the site. He and John will work out a solution.

Old Business

Strawberry Social

Jinx has taken on organizing. John sent David a list of new members, but no calls made yet. John sent email RSVP request to all our lists and has received a few replies.

40th anniversary planning

Leo Kaminski's YouTube "Portland Folkmusic Society 40th Anniversary Music Medley Video" discussed, Corinne suggested adding text about the society. John said Leo can edit current text and suggested sending text to Leo and asking him to add a link to our website.

David discussed possibility of a special showcase concert with the Concert Committee, but they were unsure what that would entail. Corinne suggested we reserve more time to discuss plans at next board meeting.

Bill Murlin's CD project

Mo sent Bill a check for $300 but it was unsigned, he will resend.

New Business

Steve Greenwood's draft grant proposal to the Goodman Foundation discussed, all agreed it needs more specificity, Will and Dick suggested deletions and additions.

Conflicts within the Singtime Committee were discussed.

Meeting adjourned at 9:02 pm.

The next meeting is scheduled for Wednesday, July 20th at 7:00 PM at John's house, 2612 SE Madison.

Respectfully Submitted by John Kellermann, Recording Secretary

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