PFS Board Meeting Minutes, July 15, 2015

Board Members Present: David Ingerson, Dick Hamlet, Corinne McWilliams, Will Newman II, John Kellermann

David Ingerson called the meeting to order at 7:17 pm

Last meeting's minutes

Approved as amended: 4 yes, one abstention.

Committee reports

Monthly Finance report

No report yet, Will still working with Mo.

Concert Committee

No report

Membership and IT

Report attached. Will (treasurer) suggests that John request that portlandfolkmusic.org registration be transferred to treasurer(at)portlandfolkmusic.org.

John moves that the board authorize Dick to select and contract with a new web hosting company in coordination with updating domain registration. Will second, passed 4 yes, Dick abstain.

Newsletter: David contacted Hush Ink for cost of printing newsletter with addresses, sorted, bundled and delivered. David will contact Laura and Bobbo to find out how much work is involved in preparing newsletter. Will suggested asking them if they'd be willing to also print labels, and if so, how much would they want to be paid.

Old Business

Youth Concert

no report yet.

Strawberry Social

no report yet.

Singtime Frolics:

Dick's proposal was discussed at length and withdrawn. Will is comfortable with only an annual report in May by committee since the committee doesn't handle money. Treasurer will resolve any discrepancies between Singtime report and PFS accounting, in coordination with committee.

Policy: Singtime committee will submit a report each May to treasurer covering previous 12 months.

New volunteer coordinator:

Software? Nothing yet from Andrea.

Posting Annual Financial Report online?

Yes.

How much money can a nonprofit accumulate?

Will says OK up to annual budget for each organization. Will recommends each organization has an adopted written policy statement explaining what balance is for, Mark's is acceptable.

New Business

Venue for the Christmas Song Circle: Corinne will investigate.

No August meeting. The next meeting will be Wednesday, September 16 at 7:00 PM at John's house, 2612 SE Madison, following 5 pm potluck.

Meeting adjourned at 9:06 pm.

Respectfully Submitted by John Kellermann

Portland FolkMusic Society: Your Connection to FolkMusic in the Pacific Northwest!

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