PFS Board Meeting Minutes, June 24, 2015

Board Members Present: David Ingerson, Dick Hamlet, Corinne McWilliams, John Kellermann

David Ingerson called the meeting to order at 6:52 pm.

Last meeting minutes

Approved.

Reports:

Finance:

Financial report reviewed. Dick says report PFS financial report has not been reconciled with Singtime report.

Concert Committee:

Proposal for new sound person discussed. David says Lynn Dingler wants to be business liaison but had health issues. Board would need to be involved with any grant applications; OK with business sponsorships, except no commercial banners or signs on stage. OK with list of sponsors by ticket sales, verbal thanks to sponsors at break, raffle prizes, etc. Open to other ideas from committee.

Financial Report:

Discussed. David says we have $5,334 in working funds, not counting sponsored events (autoharp and SAM).

Membership and IT:

Dick is upgrading PHPlist. John will contact Kieran (our ISP) about transferring registration of portlandfolkmusic.org.

IT committee meeting scheduled for Monday July 6 at John's house, 2612 SE Madison.

Old Business:

Singtime Frolics:

Scheduled for Easter weekend 2016. Board discussed legality of attendees posting recordings. Consensus was to have no official policy.

Youth concert

$180 income split 50/50 with Artichoke. David is looking for triple bottom line: Artistic, Social, Financial. Lauren is still on tour and will report later.

Strawberry Social

Good shortcake, good turnout, despite hot weather and haphazard organizing. Formal report to be written.

Sea Chantey Concert

Report discussed. Concert made $315 beyond $50 PFS fee for insurance and administration, OK to be split among performers, but we need a formal financial plan for next time.

Volunteer Coördinator

Andrea Wild has yet to contact David re her request for volunteer software.

Annual Financial Report

Mike Sands and Denny Huffman requested posting annual financial report online. Waiting for clarification from Denny and for Will's opinion.

Event fiscal sponsorship

David contacted Dave & Mark re NWAG and SAM balances, waiting for written responses.

New Business:

Mo's proposal for taking cards at concerts approved.

Dick's presented a proposal for Singtime accounting which was tabled because will wasn't present.

Corinne's proposed PFS policy for board member compensation approved.

The next meeting will be Wednesday, July 15 at 7:00 PM at John's house, 2612 SE Madison, following 5 pm potluck.

Meeting adjourned at 9:12 pm.

Respectfully Submitted by John Kellermann

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